Warmerly
Needs reply view, email and LinkedIn in one list, suggested reply
Warmerly
Woodpecker
One-to-one · Reply inbox
Reply inbox
One row, in depth: what each tool does, the verified numbers, and who each suits.
Woodpecker details read from its pricing, home, features, integrations, agency and help centre pages on 21 October 2026.
Warmerly
Needs reply view, email and LinkedIn in one list, suggested reply
Woodpecker
Centralised inbox in folders; AI interest detection for English replies
The short answer
Reply inbox, in one look.
Both tools gather replies from every connected mailbox in one place. Warmerly opens on a Needs reply view, puts email and LinkedIn in one list and can draft a short reply. Woodpecker sorts into folders such as interested, auto-replied and bounced, and reads interest in English replies with AI. Last checked 22 October 2026.
Woodpecker
Centralised inbox in folders; AI interest detection for English replies
The picture
Drawn side by side.
The same replies, sorted two ways
Sample replies arrive. Warmerly builds a queue of who needs an answer, across email and LinkedIn. Woodpecker files each reply into a status folder.
WarmerlyWoodpecker
- EmailInterested in a callLead
- LinkedInQuestion about a LinkedIn messageLead
- EmailOut of office until MondayNot relevant
- EmailAutomatic replyNot relevant
- EmailAddress no longer existsNot relevant
Not relevant and spam stay in All, out of the queue.
Suggested replyUnder 120 words, saved as a draft for you to edit and send.
InterestedInterested in a call
Auto-repliedAutomatic reply
BouncedAddress no longer exists
Out of officeOut of office until Monday
AI interest detection for English replies. LinkedIn replies in the same inbox: not stated.
| Sample reply | Warmerly | Woodpecker |
|---|---|---|
| Interested in a call | In Needs reply | Interested |
| Question about a LinkedIn message | In Needs reply | Not stated |
| Out of office until Monday | In All, labelled Not relevant | Out of office |
| Automatic reply | In All, labelled Not relevant | Auto-replied |
| Address no longer exists | In All, labelled Not relevant | Bounced |
The replies are invented examples, not data. Warmerly rows come from its inbox code (Needs reply, labels, suggested reply). Woodpecker's folders and AI interest detection come from its features page, read 21 October 2026. It does not say whether a LinkedIn reply lands in its inbox, so that sample has no folder.
On screen
What it looks like.
WarmerlySample data
How Warmerly does it
Warmerly, in detail.
A reply queue first: Needs reply, three categories, email, LinkedIn and WhatsApp in one list, and a suggested reply. New mail is read from each mailbox about every five minutes. It is built to show who needs an answer next, and it has no snooze, star, notes or tags.
01
Needs reply is the default
The default view is conversations where the newest message is theirs and is a lead or unlabelled. Other views are All and Archived, and search covers name, email, company and text.
Warmerly product, checked 21 October 2026
02
Labels: lead, not relevant, spam
Free rules catch own-domain mail, no-reply senders, bulk and auto-reply headers and unsubscribes. An AI step labels campaign replies only.
Warmerly product, checked 21 October 2026
03
Email and LinkedIn in one list
LinkedIn replies land in the same inbox as email replies.
Warmerly product, checked 21 October 2026
04
A suggested reply
Warmerly can draft a reply to the latest inbound email: under 120 words, plain text, saved for you to edit and send.
Warmerly product, checked 21 October 2026
05
Where Warmerly is behind
The inbox has no snooze, star or notes, and no conversation tags.
Warmerly product, checked 21 October 2026
06
Filters and search
Filters are Project, Account, Channel (All, Email, LinkedIn, WhatsApp), Category (All, Interested, Not relevant, Spam) and Unread only. Search matches name, email, phone, company and the words in messages, and partial words work.
Warmerly product, checked 21 October 2026
07
What is hidden
Warmup mail is never shown. Mailer-daemon, postmaster, no-reply and notification senders are filed Not relevant at ingest and show under All, which keeps them out of Needs reply.
Warmerly product, checked 21 October 2026
08
How often mail arrives
A sweep runs every 5 minutes and reads up to 50 of the oldest unseen messages per mailbox folder per run. The worst case for a sweep is about 7 minutes. A Refresh button fetches new mail now.
Warmerly product, checked 21 October 2026
09
Replies stop a sequence
Stop on reply and Stop on auto-reply are two campaign switches, both on by default. With the second off, an out-of-office is noted on the email but the lead keeps getting steps.
Warmerly product, checked 21 October 2026
10
Assistants can read and answer
Over MCP an assistant can list conversations, read one with its draft, draft a reply, change a category and send a reply to an existing thread, after an explicit confirm.
Warmerly product, checked 21 October 2026
How Woodpecker does it
Woodpecker, in detail.
A centralised inbox sorted into folders, a reply button in the inbox, automatic stop of follow-ups when someone replies, out-of-office handling with a reschedule option, and AI interest detection that works on English replies only. It is the more developed reply workflow of the two, and its tracking list is longer.
01
One inbox, sorted into folders
The features page says the centralised inbox shows incoming messages from all mailboxes, sorted into folders such as interested, auto-replied and bounced, with out-of-office replies in their own folder.
woodpecker.co/features · read 21 October 2026
02
AI interest detection
The features page lists built-in AI interest detection for English replies, with sorting by interest level.
woodpecker.co/features · read 21 October 2026
03
Tracking
The features page lists tracking for opens, clicks, replies, soft and hard bounces and opt-outs.
woodpecker.co/features · read 21 October 2026
04
Replies stop follow-ups
The features page says that when a prospect replies, Woodpecker detects it and stops further follow-ups.
woodpecker.co/features · read 22 October 2026
05
Reply from the inbox
You can reply from the built-in inbox with the reply button beside a message.
woodpecker.co/features · read 22 October 2026
06
Filter by interest in a campaign
In each campaign you can filter replies by interest level. The page says detection works in English only.
woodpecker.co/features · read 22 October 2026
07
Out-of-office and reschedule
Automated out-of-office messages go to their own folder. An autoreply detection and reschedule option can send a follow-up when the prospect returns to work.
woodpecker.co/features · read 22 October 2026
08
Deliverability Monitor
The features page says the Deliverability Monitor is free for all users.
woodpecker.co/features · read 22 October 2026
09
Tasks beside the inbox
Manual tasks are reminders to act. LinkedIn manual tasks are semi-automated, call tasks exist, and a campaign can have up to 16 steps mixing emails, LinkedIn tasks and phone calls.
woodpecker.co/features · read 22 October 2026
What Woodpecker does not say
We looked, and found no statement on these. That is about its published pages only, not about the product.
- Whether LinkedIn replies appear in the same inbox
- Draft replies
- How interest detection performs
- How often Woodpecker reads mailboxes for new replies
- Whether the inbox shows warm-up mail
- Whether an assistant or API can read the inbox
Where the sources disagree
We report each version rather than pick one.
- Warmerly's code names the three categories lead, not relevant and spam, while the help page shows Interested, Not relevant and Spam. They are the same three, labelled differently in the app, so this page uses both words.
The numbers
Only what we could verify.
| Measure | Warmerly | Woodpecker |
|---|---|---|
| Reply inbox | Needs reply view, email and LinkedIn in one list, suggested reply | Centralised inbox in folders; AI interest detection for English replies |
| Default view | Needs reply | Folders by status |
| Email and LinkedIn together | Yes, one list | Not stated |
| Reply interest labels | Lead, not relevant, spam | Interested, auto-replied, bounced |
| Suggested reply | Under 120 words, saved as a draft | Not found |
| Sync interval | Every 5 minutes | Not stated |
| Channels in one inbox | Email, LinkedIn and WhatsApp | Email; LinkedIn and WhatsApp not stated |
| Filters | Project, Account, Channel, Category, Unread only | Interest level within a campaign |
| Out-of-office | Stop on auto-reply switch, on by default | Own folder and a reschedule option |
| Language limit | Not published | English only for interest detection |
| Sync runs a day (our arithmetic) | 24 x 60 / 5 = 288 | Not stated |
In practice
What it means for you.
Our reading of the facts above. Not a promise, and not the only reasonable reading.
A queue or a set of folders
Warmerly's inbox is built to show who needs an answer next. Woodpecker's is built to sort replies by outcome. Which suits you is a matter of how you work through replies.
Language
Woodpecker states its interest detection is for English replies. Warmerly does not publish a language limit for its labelling.
Monday morning
On Warmerly you open Needs reply and the list is the conversations where the newest message is theirs and is classed as a lead. Reply, archive, and the row drops out. On Woodpecker you open the folders and work through Interested first. One is a to-do list and the other is a filing system.
An out-of-office wave
After a holiday week many leads send automatic replies. Woodpecker puts them in their own folder and can reschedule a follow-up for their return. On Warmerly, Stop on auto-reply is on by default, so those leads stop; switching it off keeps them in the sequence, with no reschedule date.
Five-minute lag
Warmerly reads new mail about every 5 minutes, so a reply can take that long to show, up to roughly 7 minutes in the worst case. The Refresh button fetches now. We could not read how often Woodpecker syncs.
Multi-channel outreach
If a prospect answers on LinkedIn or WhatsApp, Warmerly shows it in the same list with the email replies. Woodpecker's pages describe LinkedIn tasks and calls inside sequences, and we could not read whether replies from those channels land in its inbox.
Who it suits
Pick the one that fits.
Warmerly
Warmerly is the better fit if
- You want a single Needs reply list across email and LinkedIn
- You want a short draft reply to edit
- You answer replies on email and LinkedIn together and want one queue
- You work from a list of who needs a response, not a set of outcome folders
- You want an assistant to draft or send replies on your say-so
Woodpecker
Woodpecker is the better fit if
- You want replies sorted into interested, auto-replied and bounced folders
- You want AI interest detection for English replies
- You want out-of-office replies filed away and followed up on return
- You want to filter a campaign's replies by interest level
- You want tasks for calls and manual LinkedIn steps in the same sequence
Questions
Does Woodpecker have a unified inbox?
Yes. Its features page describes a centralised inbox showing messages from all mailboxes, sorted into folders such as interested, auto-replied and bounced.
Can Warmerly draft replies?
Yes. It can draft a reply to the latest inbound email, under 120 words, for you to edit and send.
Does either inbox include LinkedIn?
Warmerly puts email, LinkedIn and WhatsApp in one list. Woodpecker does not state LinkedIn or WhatsApp in its inbox.
How often does Warmerly sync replies?
Every 5 minutes, which is 288 syncs a day by our arithmetic.
Sources
Woodpecker pages were read on 21 October 2026. Plans and wording change, so check the vendor's own page before you decide. Warmerly details come from the product as it runs today.
More features
See it on your own mailbox.
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