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Warmerly QuickMail
One-to-one · Reply inbox

Reply inbox

One row, in depth: what each tool does, the verified numbers, and who each suits.

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QuickMail details read from its pricing page, home page, product pages and help centre on 21 October 2026.

Warmerly

Email, LinkedIn and WhatsApp in one list; checks every 5 minutes; drafted reply; no assignment or notes

QuickMail

Email and LinkedIn replies, tasks, calls and drafts; assign, note and snooze; checks every 10 minutes

The short answer

Reply inbox, in one look.

Warmerly's inbox holds email, LinkedIn and WhatsApp replies, syncs every five minutes, and has no snooze, notes or won and lost marks. QuickMail's Inbox holds email and LinkedIn replies, tasks, call tasks and drafts, with assignment to team members, notes, snooze and won or lost marks, and checks accounts every 10 minutes. Last checked 21 October 2026.

Warmerly

Email, LinkedIn and WhatsApp in one list; checks every 5 minutes; drafted reply; no assignment or notes

QuickMailQuickMail ahead on this row

Email and LinkedIn replies, tasks, calls and drafts; assign, note and snooze; checks every 10 minutes

The picture

Drawn side by side.

How often replies arrive, and what is in the list

Warmerly checks every 5 minutes. QuickMail checks every 10 minutes and adds tasks and assignment.

WarmerlyQuickMail
WarmerlyChecks every 5 minutes

Thirty minutes of checks

In the one inbox

EmailLinkedInWhatsApp
Drafted reply, under 120 wordsNo assignment, notes or snooze
QuickMailChecks every 10 minutes

Thirty minutes of checks

In the one inbox

EmailLinkedInTasksCallsDrafts
Assign, note, snooze, won or lostAI categories: Agency plan, English only
Reply inbox
ToolWhat it shows
WarmerlyOne inbox for email, LinkedIn and WhatsApp replies, synced every 5 minutes, with a drafted reply under 120 words. We found no assignment, notes or snooze.
QuickMailOne inbox for email and LinkedIn replies, tasks, call tasks and drafts, checked every 10 minutes, with assignment, notes, snooze and won or lost marks.

Each tick is one check for new replies. Reply times also depend on the mail provider.

On screen

What it looks like.

WarmerlySample data
Inbox. Everyone who replied, with the thread and a suggested reply, sample dataInbox. Everyone who replied, with the thread and a suggested reply, sample data
Inbox. Everyone who replied, with the thread and a suggested reply.Warmerly app, sample data.
How Warmerly does it

Warmerly, in detail.

One inbox for three channels, with a drafted reply and simple sorting.

01

Sync and matching

Connected mailboxes are synced for new mail every five minutes. A reply is matched to the campaign email through the mail's reply headers, and bounces and automatic replies are classified separately.

Warmerly product, checked 21 October 2026

02

A reply stops the sequence

By default a genuine reply stops the lead's sequence, and so does an automatic reply. Both settings can be turned off.

Warmerly product, checked 21 October 2026

03

Sorting and a drafted reply

Inbox mail is sorted into lead, not relevant or spam, and Warmerly can draft a reply for you to edit, under 120 words and plain text.

Warmerly product, checked 21 October 2026

04

Where Warmerly is behind

The inbox has no snooze, star or notes and no conversation tags. We found no won or lost status and no assignment of a reply to a team member.

Warmerly product, checked 21 October 2026

How QuickMail does it

QuickMail, in detail.

A team inbox with tasks, assignment and AI help, with some AI features limited by plan.

What QuickMail does not say

We looked, and found no statement on these. That is about its published pages only, not about the product.

  • WhatsApp support in the inbox
  • Whether AI categorisation is on the current Starter and Growth plans
  • Volume limits in the inbox
The numbers

Only what we could verify.

Reply inbox: Warmerly and QuickMail side by side. Warmerly is in the first column.
MeasureWarmerlyQuickMail
Reply inboxEmail, LinkedIn and WhatsApp in one list; checks every 5 minutes; drafted reply; no assignment or notesEmail and LinkedIn replies, tasks, calls and drafts; assign, note and snooze; checks every 10 minutes
Channels in the inboxEmail, LinkedIn and WhatsAppEmail and LinkedIn, plus tasks and calls
How often it checksEvery 5 minutesEvery 10 minutes
Assign to a teammateNot foundYes
Won, lost, snooze, notesNot foundYes
Drafted replyYes, under 120 wordsYes, with a prompt you set
AI categoriesLead, not relevant, spamAgency plan, English only
In practice

What it means for you.

Our reading of the facts above. Not a promise, and not the only reasonable reading.

1

A team needs assignment

If several people answer replies, QuickMail's assignment, notes and won or lost marks will matter. Warmerly's inbox is simpler.

2

Check the cadence

Warmerly syncs every 5 minutes and QuickMail every 10. Either way, keep a copy of replies in the mailbox.

3

WhatsApp

If WhatsApp is part of your outreach, Warmerly shows it in the same inbox.

4

One person or a team

For one person, Warmerly's single queue with a suggested reply is enough. For a team that hands replies between people, QuickMail's assignment, notes and won or lost marks matter.

5

WhatsApp

Warmerly's inbox also takes WhatsApp replies, which the QuickMail inbox page does not mention.

6

Speed of the first look

Warmerly syncs every five minutes and QuickMail every 10, so a reply reaches either queue within minutes. The difference matters less than who picks it up.

Who it suits

Pick the one that fits.

Warmerly

Warmerly is the better fit if

  • You want email, LinkedIn and WhatsApp replies in one list
  • You work alone or in a very small team
QuickMail

QuickMail is the better fit if

  • You need to assign replies and add notes
  • You want tasks and call steps in the same inbox
Questions
Does QuickMail have a unified inbox?

Yes, for email and LinkedIn replies, plus tasks and call tasks.

Can I assign replies in QuickMail?

Yes, to team members, with notes, snooze and won or lost marks. We found none of these in Warmerly.

Does QuickMail have AI replies?

It drafts a reply with a prompt you set, and its AI categories are on the Agency plan, English only. Warmerly drafts a reply under 120 words.

How often does each inbox check for replies?

Every 5 minutes for Warmerly and every 10 minutes for QuickMail.

Sources

QuickMail pages were read on 21 October 2026. Plans and wording change, so check the vendor's own page before you decide. Warmerly details come from the product as it runs today.

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